Final Calendar Year (CY) 2016, Quarter 3 Data Submission Deadline Reminder
folder_openData Submissioncalendar_todayPosted January 4, 2017
The deadline for submitting Quarter 3 of calendar year 2016 (CY16, Q3) to
the OAS CAHPS Data Center is next Wednesday, January 11,
2017. We thank those OAS CAHPS vendors who have already begun
submitting CY16, Q3 data for their client facilities. If you have not submitted
any data for Quarter 3, we encourage you to begin submitting your files as soon
as possible.
As we approach the next data submission deadline, please note the important
points provided below.
- Check your Vendor Authorization Report to make sure that all client
facilities have authorized your organization to submit data on their behalf.
- CMS will not
accept any data files for the July, August, and/or September 2016
sample months after 8:00 PM Eastern Time on January 11, 2017.
- Survey vendors should start submitting their data files as soon as
possible to allow adequate time to re-submit data, if needed. You may submit
files as many times as needed as long as the final file submission is
successfully uploaded by the deadline.
- Each time a data file for an HOPD or ASC is submitted, it overwrites any
previously submitted data for that same facility for that survey period.
- You must still submit an XML data file for an HOPD or ASC facility even if
the corresponding monthly patient information file does not have any patients
eligible to be sampled.
- After each file upload, you will receive an email confirmation within
several minutes notifying you whether the upload was successful.
- All submitted files will go through validation checks. After the
validation check is conducted, you will receive a second e-mail confirmation
message notifying you whether your file has been accepted or rejected. The
confirmation e-mail message will contain a hyperlink to a Data Submission
Report, which shows details of the validation check and any file errors that
were identified.
- Data Submission Reports will also be available on the project website at
https://oascahps.org/. Survey vendors can
access the reports by selecting “History” through the “Data Submission
Reports” link in the Data Submission menu. If you do not receive an e-mail
message confirming that your file was successfully uploaded, an e-mail message
providing the results of the validation checks, or you cannot view the Data
Submission Reports on files that you have submitted, please contact the OAS
CAHPS Data Center at oascahps@rti.org.
For additional information about data file preparation and data submission
processes, please review Chapter XI of the OAS CAHPS Survey Protocols and
Guidelines Manual available under Survey Materials. Please
contact the OAS CAHPS Survey Coordination Team via e-mail at oascahps@rti.org or call toll-free (866)
590-7468 if you have any questions or trouble submitting data files.