Calendar Year (CY) 2018, Quarter 4 Data Submission Deadline Reminder
4/3/2019 12:00 AM
This announcement serves as the final reminder that the deadline for
submitting data for Quarter 4 of calendar year 2018 (CY18, Q4) to the OAS
CAHPS Data Center is Wednesday, April 10, 2019. We
thank those OAS CAHPS vendors who have already begun submitting CY18, Q4
data for their client facilities. If you have not submitted any data for
Quarter 4, we encourage you to begin submitting your files as soon as
As we approach the next data submission deadline, please note the important
points provided below.
Check your Vendor Authorization Report to make sure that all
your client facilities have authorized your organization to submit data
on their behalf.
CMS will not accept any data files for the October, November,
and/or December 2018 sample months after 8:00 PM Eastern Time on April
Survey vendors should start submitting their data files as soon as
possible to allow adequate time to re-submit data, if needed. You may
submit files as many times as needed as long as the final file
submission is successfully uploaded by the deadline.
Each time a data file for an HOPD or ASC is submitted, it overwrites
any previously submitted data for that same facility for that survey
You must still submit an XML data file for an HOPD or ASC facility even
if the corresponding monthly patient information file does not have any
patients eligible to be sampled.
After each file upload, you will receive an email confirmation within
several minutes notifying you whether the upload was successful.
All submitted files will go through validation checks. After the
validation check is complete, you will receive a second e-mail
confirmation message notifying you whether your file has been accepted
or rejected. The confirmation e-mail message will contain a hyperlink
to a Data Submission Report, which shows details of the validation
check and any file errors that were identified.
Survey vendors can access the Data Submission Reports on the project
website by selecting "History" through the "Data Submission Reports"
link in the Data Submission menu. If you do not receive an e-mail
message confirming that your file was successfully uploaded, an e-mail
message providing the results of the validation checks, or you cannot
view the Data Submission Reports on files that you have submitted,
please contact the OAS CAHPS Data Center at email@example.com.
For additional information about data file preparation and data submission
processes, please review Chapter XI of the OAS CAHPS Survey Protocols and Guidelines Manual available under Survey Materials.
Please contact the OAS CAHPS Survey Coordination Team via e-mail at firstname.lastname@example.org or call toll-free
(866) 590-7468 if you have any questions or trouble submitting data files.